Executive Director — Full Job Description


To apply, email your resume and a cover letter in PDF format to jobs@stevenscreektrail.org. In your cover letter please explain why you are interested in the position and what makes you a good fit for the role. You will be contacted if you are selected for an interview. We are accepting applications until the position is filled. No phone calls please.

Our mission: to promote community pride and involvement in the completion, enhancement, and enjoyment of the Stevens and Permanente Creek Trails and Wildlife Corridors.

Position overview: This is a paid, part-time staff position for the Friends of Stevens Creek Trail, a 501(c)(3) organization. The executive director reports to the President of the Board of Directors and works with the entire Board, but is not a member of the Board.

General duties and responsibilities: Working closely with the Board of Directors, the executive director has leadership responsibilities for:

  1. advocacy, outreach and community involvement;
  2. program development, management and execution;
  3. organization and fundraising development;
  4. strategy and planning; and
  5. fiscal and administrative management.

Skills: Primary skills include but are not limited to:

Executive Director Roles and Responsibilities (% estimated time)

Strategy and Planning (15%)

With guidance from and in consultation with the Board, defines key strategic objectives based on a real-world assessment of economic, political and social circumstances 2-3 years into the future.

Produces an annual strategic plan, approved by the Board, to achieve these objectives. Plan must include specific tactics, owners, timelines and measures of success for each defined objective.

Reports informally on progress at each board meeting. At year end, prepares and presents to the Board a review of accomplishments and failures relative to the plan. Presents recommendations for adjustments for the goals for the following year.

Advocacy, Outreach and Community Involvement (30%)

Represents and/or speaks for the organization at official meetings of public agencies, service groups, or other community groups. Directly communicates with appropriate public agency staff to drive and monitor progress.

Identifies and initiates contact with other like-minded organizations to exchange information and for possible collaboration/partnering.

Coordinates staffing of informational tables at events (e.g., art and wine festivals, health and environmental fairs, races).

Oversees the creation and update of all externally visible collateral to ensure it accurately and effectively reflects the mission of the organization; this includes informational flyers, brochures, letterhead, newsletters, web sites, booth kits, and signage.

Identifies opportunities to promote the organization’s key messages; this includes authoring stories, press releases, letters to the editor; conducting interviews, and posting to social media.

Reports on public opinion, political commentary and media coverage of the organization and of environmental, land-use, economic or other issues that may impact the organization’s mission.

Program Development, Management and Execution (30%)

Defines programs to support the organization’s strategic plan: objectives, funding and staffing requirements; gets Board approval and ensures funds are allocated in budget.

Manages each program (or assigns oversight to a Board member, employee, or vetted volunteer) to ensure: goals are consistently met; expenses are within budget; and sufficient human resources via volunteers, board members, or hiring of contractors or employees.

Recommends changes, additions or elimination of programs that are not achieving goals or are no longer cost-effective.

Supervises the Associate Director and any other employees; creates an employee development plan and writes their annual performance review.

Organization and Fundraising Development (15%)

Defines fundraising initiatives and manages projects to ensure funding goals are consistently met. Writes grant proposals, annual appeals or solicitation letters as needed; manages donor network and ensures donors are properly recognized and thanked; identifies threats to major funding support and seeks replacement sources.

Works with each Board member to ensure effective collaboration and full engagement; identifies gaps in Board representation or capabilities and recommends changes in Board composition. Ensures standing and special committees of the Board are staffed and carrying out their responsibilities, with approval of full Board.

Identifies volunteer needs and recruits and manages volunteer network and coordinator; supports coordinator in managing volunteers at specific events; ensures volunteer recognition and appreciation; keeps records of activities at recurring events for easy reference or transfer to future event managers.

Fiscal and Administrative Management (10%)

Manages the organization’s budget; ensures clear and accurate accounting and reporting to the Board and government agencies.

For Board meetings, oversees preparation of the agenda, prior meeting’s minutes, financial statements and any other documents.

Oversees day-to-day operations including: phone calls and correspondence; bill payment and check deposits; check preparation; office equipment maintenance and repair; development and update to procedure manuals.

Maintains physical and electronic files for all important records; ensures backup copies are regularly stored at a secondary location known to (and accessible by) officers of the Board.